Can it handle our existing SOP format?

Yes, for common formats such as Word and PDF. Scanned paper works too if the text is readable, and a video recording of an expert can also serve as the source. Check the AI draft extra carefully for scanned documents.

Is our SOP content used to train public AI models?

Your SOPs and instructions remain your property. Which AI services process your content, and that it may not be used to train public AI models, is set out in the data processing agreement with Actarion and DeepSight.

Pricing is tailored to your industry and sector, users and use cases. Book a free intake call for a proposal.

Platform

AI SOP generator: from paper procedure to digital instruction

Use an AI SOP generator to turn existing procedures, PDFs and recordings into step-by-step digital work instructions. Experts review, operators follow.

Book a demo Is this a fit for us?

Pen drawing: a paper SOP passes through AI gears and becomes checked digital step cards on a tablet

In short

An AI SOP generator is software that turns source material, such as a Word SOP, a PDF or a recorded walkthrough, into a structured, step-by-step procedure. Actarion's AI authoring converts your existing SOPs into digital work instructions with images, checks and warnings. Your experts review and approve before anything reaches the shop floor.

How it works on the shop floor

How does the AI SOP generator work?

1
Collect sources.
Upload a Word or PDF SOP, photos of the workstation, or a recording made during real work.
2
Generate the draft.
AI splits the content into steps, adds a title per step and suggests checks, tools and warnings.
3
Refine in the studio.
A trainer adds images, video or 3D content and adjusts the wording. No coding needed.
4
Review and approve.
The process owner approves the version. The approval is recorded.
5
Publish.
The instruction goes to tablets and AR glasses. Updates sync to every device.

Why does writing work instructions take so long?

Your engineers write procedures in the evening, after their real work. The backlog keeps growing.
Every author uses a different format, so operators get different levels of detail.
Existing SOPs are long text documents. Operators need short steps with a picture.
Each change means rewriting, reformatting and re-approving the whole document.

What does AI authoring do?

AI authoring reads your source material and proposes a structured instruction. It splits long text into single actions, suggests checks and highlights safety warnings. On the DeepSight platform, AI also proposes a standard sequence when several experts do the same job differently.

The result is a draft, not a final instruction. A trainer refines it in a no-code studio, and a responsible owner approves it. That keeps the expert in control of what operators see.

Paper SOP versus AI-generated instruction

Aspect	Paper or PDF SOP	AI-generated digital instruction
Format	Long text, varies by author	One action per step, consistent template
Visuals	Few, often outdated	Image, video or AR overlay per step
Update	Rewrite and redistribute	Edit once, sync to all devices
Proof of execution	Signature at the end	Confirmation and timestamp per step
Authoring time	Hours to days per SOP	Up to 85% faster (DeepSight figure)

What does it bring each role?

Role	Benefit
Operator	Short, clear steps with a visual, instead of pages of text
Team leader	Instructions for new tasks are ready sooner
Quality / HSE	One format and one approved version per procedure
HR / L&D	Training content built from the same source as the work instruction

Technical points

Input: Word, PDF, images and recordings from the capture app, plus 3D models in common formats such as GLB, FBX, OBJ and STEP.
Human in the loop: nothing is published without review and approval.
Languages: drafts can be delivered in the languages your teams need. See multilingual.
Version control: every change creates a new version with an author and date.

How Actarion helps

We select the SOPs with the highest error or training cost for the first batch.
We run AI authoring on your documents and review the drafts with your experts.
We set up an approval flow that fits your quality system.
We train your own authors so you can keep converting procedures after the pilot.