Platform
Skills matrix software that updates from real work
Skills matrix software that updates itself from real work: see who is trained and certified on each procedure, plan shifts and close gaps before audits.
In short
Skills matrix software shows which employee is trained, qualified or certified for which task. In Actarion, the skills matrix is part of the console and is fed by real work: completed AR work instructions, assessments and sign-offs. Team leaders see gaps at a glance, and quality has proof of qualification for every audit.
How it works on the shop floor
How does skills matrix software work in Actarion?
- 1
Define the skills.
Link each skill to one or more digital work instructions.
- 2
Set the levels.
Agree on criteria per level, such as number of supervised runs or a sign-off.
- 3
Train on the job.
Operators follow the instruction with AR guidance; each run is logged.
- 4
Sign off.
A team leader or trainer confirms the level in the console.
- 5
Plan and close gaps.
Filter the matrix by line, shift or skill, and assign training where coverage is thin.
Why is your skills matrix always out of date?
- It lives in a spreadsheet that one person updates when they have time.
- You only find out nobody is qualified for a machine when that one operator is sick.
- Training records and real performance are in different systems.
- Auditors ask for proof of qualification, and you search for paper certificates.
What is a skills matrix?
A skills matrix, also called a competency or training matrix, is a table with employees in rows and tasks or skills in columns. Each cell shows a level, for example: not trained, in training, independent, can train others. It is the basis for shift planning, training plans and audits such as ISO 9001.
What does Actarion skills management do?
The console collects usage and performance data from every executed instruction. It links that data to the skills matrix, so levels are based on what people actually did. You can correlate training with productivity and safety.
Spreadsheet versus Actarion skills matrix
| Aspect | Spreadsheet | Actarion console |
|---|---|---|
| Update | Manual | From executed instructions and sign-offs |
| Link to procedure | None | Each skill tied to an instruction version |
| Audit proof | Separate certificates | Execution history per person |
| Visibility | One file owner | Team leaders, quality and HR |
What does it bring each role?
| Role | Benefit |
|---|---|
| Operator | Clear path to the next level, with the right instruction at hand |
| Team leader | Sees coverage per shift and plans with confidence |
| Quality / HSE | Proof that only qualified people did critical tasks |
| HR / L&D | Training needs based on data, not guesswork |
Technical points
- Data: executions, assessments, sign-offs and certificates per employee.
- Expiry: record per skill how long a qualification is valid and schedule requalification; the skills matrix shows who has which skill.
- Export: CSV export and API to HR or BI tools. See integrations.
How Actarion helps
- We translate your current spreadsheet into skills linked to instructions.
- We agree on level criteria with team leaders and quality.
- We set up the console for the pilot line and train the team leaders.
See your skills matrix fed by real work
- Scope
- 1–2 lines, 1 process
- Duration
- 6–8 weeks
- KPIs
- lead time · first time right · errors
- Prerequisite
- baseline across several shifts
Frequently asked questions
Your existing matrix is the starting point: we transfer employees, skills and levels to the skills matrix in the DeepSight Console, for example from Excel. After that, sign-offs on the floor keep the matrix up to date.
No. Data supports the decision; a team leader or trainer signs off.
Yes. ISO 9001 asks you to show that people are competent. The matrix plus execution history is that evidence.
Pricing is tailored to your industry and sector, users and use cases. Book a free intake call for a proposal.
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