Use case
Shutdown turnaround planning: from work package to live progress
Shutdown turnaround planning with digital work packages and AR: contractors follow the same steps, progress is visible live and every task is documented.
In short
A shutdown or turnaround is a planned stop of a plant to carry out maintenance, inspections and modifications in a short window. Actarion supports shutdown turnaround planning and execution with digital work packages: every crew follows the same AR-guided steps, progress is visible live and every task is documented for handover.
How it works on the shop floor
How does a digital turnaround work?
- 1
Build work packages
from your planning and standard procedures, with AI support.
- 2
Assign to crews
with the right qualifications from the skills matrix.
- 3
Brief with visuals.
Crews see the task, isolation points and hazards before they start.
- 4
Execute with AR.
Steps such as flange tightening sequences or valve checks show on the equipment.
- 5
Report live.
Each completed step updates the progress dashboard.
- 6
Hand over with proof.
The record per task supports the start-up decision.
What makes a turnaround hard?
- Hundreds of tasks in days, with many contractors who do not know your site.
- Paper work packs get lost, wet or are filled in afterwards.
- Progress reporting lags behind, so delays show up too late.
- Rework after start-up because a flange or valve was not done to spec.
What do you measure?
| KPI | What it shows |
|---|---|
| Tasks completed on schedule | Grip on the critical path |
| Shutdown duration vs plan | Overall result |
| Rework and leaks at start-up | Quality of execution |
| Safety incidents | Control of high-risk work |
Results you can expect
Better visibility of progress, consistent work by contractors and complete documentation for handover.
Hardware you need
- Rugged tablets for crew leads and supervisors.
- AR glasses for repetitive technical tasks.
- ATEX-rated devices where needed.
- A dashboard in the control room or shutdown office.
How to start a pilot
Start with one recurring task type in your next shutdown, such as flange management or valve overhaul. We digitize those packages and measure progress and rework. Plan your pilot.
Common mistakes in a pilot
- Starting during the turnaround itself. Test the digital work packs on a smaller stop first, so nobody learns a new tool under peak pressure.
- Too many work packs at once. Pick the critical or repeated jobs, not all of them.
- No plan for contractors' devices and access. Arrange logins and hardware well before the first day.
- Not closing the loop. Use the recorded findings to update the work packs for the next turnaround.
How Actarion helps
- AI turns standard procedures into digital work packages.
- AR guidance for contractors who do not know your plant.
- Live progress from the field instead of end-of-day reports.
- LOTO and safety steps built into every package.
- Scope
- 1–2 lines, 1 process
- Duration
- 6–8 weeks
- KPIs
- lead time · first time right · errors
- Prerequisite
- baseline across several shifts
Frequently asked questions
No. Planning stays in your scheduling tool. Actarion covers the execution and returns progress through the API or CSV export.
They get their own account or group access for the duration of the shutdown. How temporary users are covered by the licence is agreed in advance in the quote.
Yes. Packages and lessons learned remain available for the next turnaround.
See your own process as a digital work instruction.
In 30 minutes we look at your process, your numbers and the fastest route to a measurable pilot. No sales pitch, just concrete advice.