Reducing training time with AR work instructions: what to expect in the first 90 days

Reducing training time with AR work instructions: what to expect in the first 90 days

A practical guide to what organisations can expect when implementing AR work instructions for training, covering the first 90 days of a typical rollout.

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ActARion
4 min read
Published December 2, 2025
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Reducing training time with AR work instructions: what to expect in the first 90 days
Reducing training time with AR work instructions: what to expect in the first 90 days

Implementing AR work instructions for training is a significant step for any organisation. The first 90 days are critical—this is when you build the foundation, prove the concept and set the stage for broader adoption. But what should you realistically expect during this period?

This article provides a practical guide to the first 90 days of AR-based training implementation, including typical milestones, challenges and results.

Days 1–30: Foundation and pilot preparation

The first month focuses on preparation and pilot setup:

Week 1–2: Define scope and success criteria

  • Identify the specific tasks, roles or training programmes where AR work instructions will be piloted
  • Define clear success metrics (e.g. time to competency, error rate, trainer hours saved)
  • Secure stakeholder buy-in from training, operations and IT

Week 3–4: Content creation and setup

  • Convert existing training materials into AR work instructions for the pilot scope
  • Set up devices (smart glasses, tablets or smartphones) and the AR platform
  • Train a small group of trainers and supervisors on the tools and process

What to expect: By the end of month one, you should have pilot-ready AR content for a defined set of tasks, devices deployed and key stakeholders aligned.

Days 31–60: Pilot execution and learning

The second month is about running the pilot and gathering data:

Week 5–6: Launch the pilot

  • Introduce AR-guided training to a cohort of new hires or trainees
  • Provide brief onboarding on how to use the devices and follow AR instructions
  • Begin tracking metrics: completion times, errors, trainer interventions

Week 7–8: Gather feedback and iterate

  • Collect feedback from trainees, trainers and supervisors
  • Identify content gaps, confusing steps or usability issues
  • Make quick improvements to AR content based on real-world use

What to expect: By the end of month two, you should have real data on pilot performance, feedback from users and an improved version of your AR training content.

Days 61–90: Validate results and plan expansion

The third month focuses on validation, learning and planning:

Week 9–10: Analyse pilot results

  • Compare pilot metrics to baseline (pre-AR) performance
  • Document time to competency, error rates, trainer workload and user satisfaction
  • Identify patterns: where did AR deliver the most value? Where are improvements needed?

Week 11–12: Build the case for expansion

  • Summarise pilot results for leadership and stakeholders
  • Identify the next tasks, roles or sites for AR training rollout
  • Plan content creation, device deployment and change management for the next phase

What to expect: By the end of month three, you should have validated results demonstrating the value of AR training, a clear understanding of what works best and a roadmap for expansion.

Typical results after 90 days

Based on industrial pilots, here are typical outcomes after 90 days of AR-based training:

  • Time to competency: 30–50% reduction compared to traditional methods
  • Error rates during training: 40–60% reduction
  • Trainer workload: 40–60% reduction in hours spent on routine instruction
  • User satisfaction: Significant improvement in trainee confidence and engagement

These results are achievable for most organisations with focused effort and realistic expectations.

Common challenges in the first 90 days

Be prepared for these typical challenges:

  • Content creation bottlenecks: Converting existing training to AR format takes effort. Start with a narrow scope and expand.
  • Resistance to change: Some trainers or trainees may be sceptical. Demonstrate value quickly and involve them in feedback.
  • Technical issues: Device setup, connectivity and platform learning curves are normal. Provide support and patience.
  • Scope creep: The temptation to expand the pilot before proving value is strong. Stay focused on the initial scope.

Keys to success

To maximise your chances of success in the first 90 days:

  • Start small: Pilot with a defined, manageable scope before expanding.
  • Measure everything: Track metrics from day one so you can demonstrate value.
  • Iterate fast: Use feedback to improve AR content quickly.
  • Engage stakeholders: Keep trainers, operations and leadership informed and involved.

Getting started

If you are considering AR work instructions for training, the first 90 days will set the tone for your programme. Plan carefully, measure diligently and iterate based on what you learn.

Learn more about AR training and onboarding for industrial teams or contact ActARion to discuss your training implementation.